Lot QR codes and barcode scanner
All plans
Print QR labels for your lots and read them with the camera or a scanner to deduct, move and sell without typing.
What it is for
Typing lot numbers by hand is slow and the main source of traceability errors. With lot QR codes, every box, tub or tray carries a label that Recipok can read: point the camera or the scanner at it and the right lot appears by itself.
QR codes are printed when goods arrive and when a production order is finished, and they are read wherever you need to say “which lot”: when deducting ingredients in the production order, when making a delivery note, when moving stock or when running a traceability drill.
They are used by bakery, warehouse and dispatch staff.
Before you start
- A label printer, or an ordinary printer with sheets of adhesive labels.
- A device for reading: a tablet or a computer with a camera, or a USB or Bluetooth barcode scanner.
- Printing QR codes from goods-in requires raw material goods-in (Integral plan).
Print the QR codes
For raw materials, when they arrive
Save the goods-in
Record the delivery note in Purchasing › Goods received with the lot and expiry date of each line, and save it. See Raw material goods-in.
Tick the lines
Use the checkbox to select the lines you want labels for.
Generate QR code
Click Generate QR code and print. Stick a label on each box or pack before putting it away in the cold room.
For your own products, when the production order is finished
The QR code of a semi-finished or finished product goes on its label. In the label design, add the QR Code block and, when you finish the production order, print the labels for the lot. We explain it in Label designer and Internal and display labels.
For semi-finished products, use a simple internal label with the name, production date, lot, expiry date and QR code. It is the one that gets scanned when the biscuit base goes into the cheesecake.
Where they are read
| Ingredient | Quantity | Lot Assignment |
|---|---|---|
| Cream cheese | 6 kg | L24-0912 · scanned |
| Recipe - Biscuit base | 3.2 kg | BG-260930-000013 · scanned |
| Cream 35% | 2.4 l | 2No lot |
- 1Scan QR: with the camera or the scanner. Recipok puts the lot on the matching ingredient line.
- 2What is missing is visible straight away. Scan the carton of cream or choose its lot from the list.
| Screen | Button | What for |
|---|---|---|
| Production order | Scan QR | Assign each ingredient the lot that was actually used. See Production orders. |
| Dispatches and delivery notes | Upload by QR code | Add the product line with its lot when preparing an order. |
| Raw material goods-in | Scan code | Add lines by reading the barcode or QR code on the pack. |
| Stock movement | Scan QR | Choose the lot being transferred to another warehouse. |
| Products in stock | Scan | Find a lot to look it up or correct it. |
| Traceability drill | Scan label | Trace the lot on a label in both directions. |
Each scan lets you choose Scan by camera or Scan by code reader. With the scanner, place the cursor in the box and pull the trigger: the scanner “types” the code as if it were a keyboard.
The barcode scanner and the keyboard layout
A USB or Bluetooth scanner behaves like a keyboard. If it is set to a different layout from the computer’s, some symbols in the QR code arrive changed (for example “¡” instead of “=” or “ç” instead of “|”). Recipok automatically corrects the most common mix-ups, but if you see readings that fail:
- Set the scanner to the same keyboard layout as your computer (you do this by scanning a configuration code from its manual).
- Check the scanner on the workshop board: in Active production orders, in the board settings, the Test the scanner option tells you what came through and warns you if the scanner doesn’t type the symbols correctly. See Production board.
On the board, the scanner also reads operator QR badges. If you scan a lot label where a badge is expected (or the other way round), Recipok tells you it isn’t what it was expecting: no harm done, just scan the right code again.
Tips
- One label per pack, not one per delivery note: the QR code has to be on whatever gets opened in the bakery.
- Put the scanner or tablet at the station where ingredients are weighed, not in the office.
- If a label gets wet or rubbed off, reprint it from the goods-in or the production order.